Letter of Agreement

DATE WRITTEN

EVENT  |  SHOW TITLE
DATES  |  RUN OF SHOW DATES

 

Ely Center of Contemporary Art
51 Trumbull Street, New Haven CT 06510

Dear GUEST CURATOR(S),

We are thrilled that you will curate an exhibition with ECOCA. The exhibition will run from DATES. This letter serves as our agreement delineating responsibilities for guest curators and ECOCA. There will be a public opening reception on RECEPTION DATE.

Your exhibition entitled, ___TITLE___ will take place in the downstairs/upstairs galleries 1, 2, 3, 4, 5, 6 and 7.  Note that the smaller space- Gallery 2 has a projector installed already. Please see floor plan for dimensions. Foyer not included. EDIT TO MAKE SURE CORRECT FLOOR PLAN IS LINKED

Scheduled Programs and Events:
Opening reception: TBA
Artist/Curators Talks: TBA

Please note our Winter Hours:
Sundays 12 - 5 pm
Wednesdays 12 - 5 pm
Thursdays 12-5 pm

Please note our Summer Hours:
Sundays 12 - 5 pm
Wednesdays 12 - 5 pm
Thursdays 3-8 pm

Guest Curators will:

  • Select artists & artwork for exhibition.  As discussed, you will peruse Open Call 2023 submissions for artists to consider and include open call artists along with others you invite.

  • Provide ECOCA with all participating artists contact info: emails, phone numbers, instagram names

  • ECOCA will send each participating artist an LOA with the gallery

  • Provide title and exhibition description to be used for signage, website and press release

  • Provide artwork information for labels -- title, medium, year, sale price & insurance price with accompanying image of work.  Feel free to use the template provided.

  • Provide artist statement & bio for all participating artists

  • Provide hi-resolution images of all artworks from all artists

  • Install & hang the exhibition. Basic supplies are on-site. Please check with staff before any invasive installs.  You may not drill into any woodwork.  Gallery staff and volunteers will be on hand to assist as needed.  We will arrange for volunteers, interns to help with at least one week’s notice.

  • De-install exhibition and patch walls

  • Provide a list of special events to accompany exhibition so we may schedule them

ECOCA will:

  • Provide an exhibition space free of charge for guest-curated exhibition

  • Hold a public opening reception with light refreshments on date designated

  • Schedule a date for artist talks (on-site/zoom); or provide a platform to interview the artists

  • Promote the exhibition through our website, e-blasts, and social media

  • Schedule and coordinate special events during gallery hours

  • Create and design an e-card and press release and distribute to our media list

  • Create and design outdoor kiosk poster, wall signage, exhibition list, and artwork labels

  • NOTE: please note that we do not arrange or pay for shipping artwork.  If you are having an artist send artwork please have them send it to your address as we are not open everyday. We may be able to have works from NYC artists dropped off to a Board Member who lives in NYC who has offered to  drive works that will fit in her car.

Important Guidelines:

  • All artworks will be insured by the Ely Center while on the premises. Please provide insured values for all artworks. ECOCA is not responsible for any insurance claims in excess of $10,000

  • ECOCA will retain 30% from any sales and the artist will receive the remaining 70%. Should we change this to let guest curators get 10%?

  • If shipping work to ECOCA there are two addresses possible:

    • You may ship Via FedEx to Ely Center Of Contemporary Art, 30 Whitney Ave, New Haven, CT 06510

    • You may ship Via USPS to Ely Center Of Contemporary Art PO BOX # 6039 Whitneyville Branch, 40 Putnam Ave, Hamden, CT 06517

Important Dates:

  • All above exhibition information & materials are due by a month before the show

  • Install Dates:

  • Exhibition Dates:

  • Opening Reception:

  • Deinstall Dates: Usually right after the closing reception then the following week during open hours

  • All artwork must be removed by a month after the show


This letter will serve as our agreement. Please review the Release of Liability form HERE.